Privacy Policy

1. INTRODUCTION

AccessStudents, Inc. ("we," "us," "our," or "Company") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard information.

2. DATA WE COLLECT

2.1 Student Profile Data

• Name, email, phone, date of birth
• Education: school, major, GPA, class year, expected graduation
• Work experience, skills, certifications, languages
• Portfolio, LinkedIn, GitHub, personal website URLs
• Photo/avatar, video introductions
• Relocation preferences and job interests

2.2 Behavioral & Assessment Data

• Career DNA™: Psychological profiling using Big Five personality model
• Skills assessment results and mastery levels
• Interview practice response data and performance metrics
• Engagement patterns: page views, time spent, interaction data
• Application history and status

2.3 Educational Records (When Shared)

• Transcripts (with student consent)
• GPA history and academic performance
• Degree/credential information
• Course history and majors
• Academic honors and scholarships
• Disciplinary records (only if student explicitly provides)

2.4 Video & Media Data

• Video introductions and interviews
• Facial recognition analysis from videos
• Speech patterns and communication analysis
• Professional photo submissions
• Behavioral observations from video content

2.5 Technical Data

• IP address and device information
• Browser type and version
• Operating system
• Pages visited and time spent
• Cookies and tracking pixels
• Login times and frequency

2.6 Third-Party Data

• Data from school/university integrations (with school consent)
• Data from credential verification services
• LinkedIn profile data (if connected)
• Background check data (if authorized)

3. HOW WE USE DATA

3.1 Core Platform Functions

• Account creation, login, and security
• Profile display to employers and mentors
• Opportunity matching and recommendations
• Interview scheduling and video hosting
• Credential verification

3.2 AI & Algorithm Development

• Career DNA™ assessment generation
• Behavioral compatibility scoring
• Job-fit prediction algorithms
• Red Flags™ system training and operation
• Recommendation engine improvement

3.3 Employer/School Use

• Display profiles to recruiters
• Share behavioral assessments (with consent)
• Provide opportunity notifications
• Enable video review and ranking
• Share Red Flags™ alerts (with consent)

3.4 Analytics & Improvement

• Platform usage analytics
• Feature performance tracking
• User experience research
• Success metrics and outcomes measurement
• Model accuracy and fairness auditing

3.5 Marketing & Communications

• Send product updates and newsletters
• Notify of opportunities matching profile
• Career guidance and tips
• Survey and feedback requests
• Promotional content (with opt-out option)

4. COOKIES & TRACKING

• Essential Cookies: Login, security, platform functionality
• Analytics Cookies: Google Analytics, user behavior tracking
• Personalization Cookies: User preferences, video recommendations
• Advertising Cookies: Retargeting and ad personalization
• See Cookie Policy for full details and opt-out options

5. THIRD-PARTY INTEGRATIONS & DATA SHARING

5.1 We Share Data With:

• Schools/Universities: Student data (with student consent and institutional agreement)
• Employers: Profiles, assessments (with student visibility settings)
• AI Service Providers: Claude/OpenAI for assessment generation (anonymized)
• Video Hosting: Daily.co for video processing (encrypted)
• Analytics: Google Analytics, Mixpanel (anonymized data)
• Payment Processors: Stripe (PCI-compliant, encrypted)
• Communication: SendGrid for email (compliant with GDPR/CCPA)
• Business Partners: Only with explicit written agreements and data processing addendums

5.2 We Do NOT Share Data With:

• Data brokers or marketing agencies (without explicit consent)
• Advertisers for targeted marketing (without consent)
• Third-party employers not on our Platform
• Law enforcement (unless legally required with proper warrants)

6. FERPA COMPLIANCE (STUDENT EDUCATIONAL RECORDS)

For schools and universities using our Platform:

• Educational records are treated as FERPA-protected
• Only authorized school officials can access student educational data
• Students have rights to access, amend, and control their records
• Data is not disclosed to third parties without student consent (except to school officials)
• Schools retain control over educational record sharing
• See FERPA & Student Data Policy for detailed compliance information

7. CCPA RIGHTS (CALIFORNIA RESIDENTS)

California residents have the right to:

• Know: What personal data we collect, use, and share
• Delete: Request deletion of personal data (subject to legal exceptions)
• Opt-Out: Opt out of data sales or sharing
• Non-Discrimination: Not be discriminated against for exercising CCPA rights
• To exercise rights, email: privacy@myaccessstudents.com

8. GDPR RIGHTS (EUROPEAN RESIDENTS)

European residents have the right to:

• Access: Request copy of personal data we hold
• Rectification: Request correction of inaccurate data
• Erasure: Request deletion ("right to be forgotten")
• Restrict Processing: Request we limit data use
• Portability: Request data in portable format
• Object: Object to data processing
• To exercise rights, email: privacy@myaccessstudents.com

9. STUDENT CONTROLS & VISIBILITY SETTINGS

Students control profile visibility:

• Public Profile: Visible to all employers
• Limited Profile: Visible only to school-approved employers
• Private Profile: Visible only to mentors and school officials
• Assessment Sharing: Students opt-in to share Career DNA™
• Red Flags™ Sharing: Students control who sees safety alerts
• Video Sharing: Students control which videos employers can view
• Communication Consent: Students can block specific employers
• Opt-Out of Marketing: Unsubscribe from promotional content anytime

10. DATA RETENTION

• Active account data: Retained while account is active
• Inactive accounts (12+ months): May be deleted or anonymized
• Video data: Retained for 5 years unless deleted by student
• AI training data: Anonymized and retained for model improvement
• Behavioral data: Aggregated and anonymized after 2 years
• See Data Retention & Deletion Policy for complete details

11. DATA SECURITY

• Encryption: SSL/TLS for data in transit; AES-256 for data at rest
• Access Controls: Role-based access, multi-factor authentication
• Audit Logging: All access to sensitive data is logged
• Regular Security Audits: Annual penetration testing and vulnerability assessments
• See Security & Data Protection Statement for full details

12. EMPLOYER VISIBILITY PERMISSIONS

• Students control which employers can view profiles
• Employers agree not to use data for purposes outside the Platform
• Students can revoke employer access at any time
• Data shared with employers is governed by Platform terms

13. SCHOOL PARTNERSHIP DATA SHARING

• Schools control what student data can be accessed
• Students retain ownership of their data
• Schools may not sell or market student data
• Data sharing governed by institutional agreements and FERPA

14. CONTACT & DATA REQUESTS

For privacy inquiries, access requests, or to exercise your rights:

Email: privacy@myaccessstudents.com

Mail: AccessStudents, Inc. | Privacy Department | Los Angeles, CA

We respond to requests within 45 days (or as required by law).

15. CHANGES TO THIS POLICY

We may update this Privacy Policy. Changes will be posted with an updated "Last Updated" date. Continued use constitutes acceptance.

For full data protection details, see: Security & Data Protection Statement, FERPA Policy, Consent & Visibility Policy, and Data Retention & Deletion Policy.